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Instructions for 2011 Charge Conference
A Time for Worship: Charge conference should be a time for worship, celebration, & visioning. All congregations in the cluster should be integrated and represented in the
worship experience if at all possible.
Meeting Space: Plan for us to gather in the sanctuary for worship. The host pastor should identify rooms that can be utilized by each Charge after worship for the purpose of addressing matters that require action.
Copies for the DS:
Complete all of the on-line forms before the Charge Conference. Have hard copies of the following for the DS:
Charge Conference Order of Worship (co-created by the pastors of each cluster group)
Charge Conference Attendance Sheet / Roster (www.nccumc.org)
Minutes of the Charge Conference (www.nccumc.org)
Report of the Committee on Lay Leadership (created by each congregation)
Lay Speaker Report (if applicable) (www.greenvilledistrictumc.org)
District Work Fund Worksheet (www.greenvilledistrictumc.org)
District Advance Worksheet (www.greenvilledistrictumc.org)
Committee on Lay Leadership: The committee is composed of not more than 9 members exclusive of the pastor and lay leader. The pastor is the chair. The committee may nominate the Class of 2014 rather than electing from the floor. Please provide copies of this report for all attendees. Please note the following:
Trustees: The board of Trustees is composed of not more than 9 nor fewer than 3 members. At least one-third shall be laywomen, one-third laymen, and two-thirds must be members of the United Methodist Church (para. 2524 Book of Discipline). The chairperson must be a professing member of the local church.(Affiliate members are not eligible for chairmanship, although they can be members.) A provision of the Book of Discipline para. 2524 allows for up to one-third of the trustees to be nonmembers of your church. Trustees should be divided into 3 classes with an equal number of trustees in each class.
S/PPRC: At least 5 and not more than 9 members should be elected for terms of three years each, in three classes. One member shall be a young adult and one member may be a youth. All members must be professing or associate members of the church. Members of
the committee shall be able to succeed themselves for one three-year term. (2008 BOD para.258.2.b) A lay member of the annual conference and the lay leader should be members of the PPRC. No employee of the church or a member of the pastor or staff member’s immediate family may serve. Only one person from an immediate family residing in the same household shall serve on the committee.
Lay Leader: is a member of the Charge Conference, Church Council, Finance Committee, Lay Leadership Committee, and PPRC .
Finance: The Discipline calls for the following members of the committee: a lay member
of the annual conference, chairperson of the church council, chairperson or representative of PPRC, representative of the Trustees (selected by the trustees), lay leader, treasurer, and others determined by the charge conference.
Apportionments: Pastors received the 2012 apportionments in July. Please share this information with the finance committee and church council. Identify a representative to announce these figures at Charge Conference. Resources to explain our connectional mission giving are available, please inquire with the Superintendent if you need assistance.
Pastor’s Report: Share the ministry and mission of your charge with passion and vision. Please include the ways your church is growing in number and/or spirit and highlight the future of your ministries.
